EMAIL AT THE WORKPLACE

Email at the Workplace

Introduction

With our global computerization, both at work and at home, with the current availability and low cost of Internet e-mail has become widespread. The use of new technologies in the business environment has led to the emergence of a new framework. The introduction of information technologies like the Internet and particularly email is twofold. On one side is considered indispensable for the operation of any company, also leading many advantages, but also may involve certain uses and behavior contrary to the interest thereon. The rapid advance of new technologies in this area has produced a revolution for which, in many cases companies were neither prepared nor had evaluated the workers could use some tools to make certain no limits. It is significant that, according to a study by the University of Navarra and PricewaterhouseCoopers, 10% of companies have passed at least one employee and 3% have made ??redundancies as a result(Pendharkar 2004).

These are two extremes of using e-mail in enterprises. Rigid restriction was justified earlier, when unlimited internet access was not available, and other tariffs are expensive. This mode of use and now can be justified by the security regime at the company.

But such a mode of using the Internet and e-mail all the time causes more harm than benefit, but a sufficient number of managers use it mostly to show his authoritative or to limit the communication of employees with other offices of the company. E-mails have a lot of merits as it is

a convenient and fairly easy to use,

low cost, speed of treatment

Convenience compared to fax,

And by using e-mail, there's always the archive. And with this archive you can work at any time.

Many employees operate under the false assumption that personal email messages sent for work are protected from their employer's scrutiny (Ciochetti 2010). In the example mentioned above, the supervisor did in fact read the email, using an email monitoring device. The employee received a warning that he or she will be fired if something of this nature ever happen again.

Furthering the evidence of the casual perception of email, a study done in by Kleiner in 2003 that email correspondence is totally un-work related 40% of the time (88). Why is email seen as a casual means of communication in the formal workplace? Naomi S. Baron argues that email is a communication device not yet specifically oral or written.

Email is a fundamental right protected by the secrecy of communications and could never be controlled for guarantees that message than those established by that provision. Only in very exceptional cases and when the object of the undertaking so imposed. This will make it necessary to consider whether the nature of the business involves the monitoring of emails. On the other hand it is essential to inform employees of how they will perform such checks.

Most employees underestimate their employer's legal right to monitor email activities. In addition, employees tend to believe their employers have no right to ...