POLICY MANUAL ON MEDIA DESTRUCTION FOR INSURANCE COMPANY

Policy Manual on Media Destruction for Insurance Company



Policy Manual on Media Destruction for Insurance Company

Introduction

The major reason of this paper is to compose a policy manual on media destruction for a protection company. The next recounts the Company's authorized policy pertaining to the correct disposal of documents, electrical devices media, and other non-paper media encompassing “personal information.” It concerns to all workers who, in the course of their paid work, dispose of or move paper documents, electrical devices media, or other media encompassing individual information. All disposals by Company workers of documents, electrical devices media, or non-paper media encompassing “personal information” developed or obtained in the course of enterprise will conform to this policy (Abbott 2000).

 

Physical Equipment

Documents to be decimated by service provider

The business may agreement with a third party for document destruction services. Disposal of documents encompassing individual data may be carried out by putting the documents in protected disposal containers for disposal by the destruction service provider. The document destruction agent will be to blame for working out the number and position of disposal containers and notifying workers of those locations (David 2010).

 

Paper Documents

A worker disposing of electrical devices media, or non-paper and non-electronic media encompassing individual data will manage so by one of the next methods:

 

Disposal of paper documents by the employee

Employees who are disposing of documents encompassing individual data through shredding or pulverizing should ascertain the document after destruction to work out if the data comprised therein can be read. If, after shredding or pulverizing, the data comprised in a document can still be read, the document should be re-shredded, cross-shredded, or repulverized, and checked again. If an worker will not shred or pulverize a document so as to make its contents unreadable, the document should be set apart for flaming or other destruction methods. Contact the document destruction agent for farther instructions (Alan 2010).

 

Non-paper and non-electronic media:

Personal data may be noted on non-paper and non-electronic media for example artificial identification cards, borrowing cards, celluloid movie, etc. If such media comprises of material (such as artificial borrowing cards) apt for shredding or pulverizing, disposal should be carried out in the identical kind as paper documents. If such media is not apt for shredding or pulverizing, an worker disposing of such media should communicate the document destruction agent for disposal instructions. If in question as to the correct procedure of disposal, communicate the document destruction officer (Alexandroff 2010).

 

All Forms of Electronic Media

 

a. Computers, servers, and portable digital aide (“PDA”) devices:

Before any computer, PDA, or other computing apparatus encompassing individual data on its hard propel is traded, leased, pledged, recycled, or else moved to a third party for farther use, the hard drive(s) will be rubbed out and reformatted utilizing a programs program conceived to double-check the protected destruction of individual information. Employees should only use programs designated by the document destruction officer. If individual data will not be securely rubbed out from the apparatus, the ...