Project Proposal For An Equine Related Event

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Project proposal for an equine related event

Proposal for a Equine Event


Hartpury College is an international education hub which provides education from United Kingdom, United States, Australia and many more. Graduates of the University seldom get in touch or lost contact with the University after they started their work life. The University would like to get in touch with the graduates and gathering events were held overseas.

Alumni were formed by Hartpury College graduates and there are several staffs and committees suggested to hold a Equine gathering at East Coast Park, UK. The barbeque party will be held on 1st of May Labor Day. We have invited the University Alumni in UK and their friends and family, approximately will be 40 participants. The project cost will be sponsored by the University which is S£1,200.

Equine gathering are planned one month before the exact date whereby the venue have to be booked and confirm, reason being East Coast Park is the favorite place for organization and leisure events. There are 4 committees are involved in this project, 2 of the committees will be travelling from UK campus to UK whereby the other 2 committees will prepare in UK.

Aside Equine, there are interesting games to break the ice and get everyone to know each other better. Food and drinks will be prepared by the organizing committees.


Strengthen the bond among graduates

After graduation, graduates started their working life and most of them did not keep in touch among each other and with the University.

Celebrate festive season together

Labor Day is a public holiday; this gathering could bring everyone together to enjoy after all the years of employment and studies.

Widen our social network

In the work life, our social network is very limited to within our work organization. The study lifestyle is different with work life, not easy to get to know real friends.

Project planning

Stage 1: Confirm and plan the gathering

1. University approved proposed gathering event to be held in UK with sponsor grant of S£1,200. The University issued cash to the Organizing Chairperson Jonathan because overseas event require immediate cash liquidity.

2. Jonathan and Lilian will prepare and send out invitation emails to all the alumni.

3. After received confirmation attendants, Alex and Raymond may proceed to prepare the portion of food and games and book the location at East Coast Park.

Stage 2: Prepare the gathering

4. Confirm and book the Equine pit for at least 40 attendees with the East Coast Park management officer. Then notify confirmed attendees on the venue and how-to-get-there instructions. This task will be carried out by Alex and Raymond and the budget will be £150.

5. After confirmed the games, lucky draw gifts and game prizes have to be purchased in UK so that it will not exceed the budget of this event. This task will be carried out by Lilian and the budget will be £200.

6. Welcome gift for all the attendees will be sponsored by the University; Jonathan will perform this ...
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